Advanced Guidelines

Advanced Guidelines

These advanced guidelines describe the less-frequent features you may come upon when transcribing documents.  

Simple Lists & Accounts

Simple lists and accounts are text formatted in a tabular or list manner and may appear as a short section of a page or an entire page.  Reproducing accounts and lists in simple transcription is challenging, so take your time and do your best.

  • Currency symbols: Enter as a single line by themselves.
  • Dotted Lines: Lists and accounts usually have dotted lines that helps create a uniform layout of the text on the page.  For our purposes, we take a simplified approach to these dotted lines. 
    Simplify the dotted lines used to format short account list by typing four (4) dots between the description and numerals/text.
  • Squiggly Brackets: Transcribe the text to the left of the bracket by the normal line breaks, and then type the right side numerals/text after the last line.

 Example Lists and Accounts

Abstract of the Supplies Voted
For the Navy....2,209,314,,10,,3.
For the Army & Ordnance without including
Levy Money, which cannot be ascertain'd,
because of the number of Recruits wanted
cannot be known....1,142,973,,13,,9.
For Foreign Subsidies....199,172,,0,,0.
For Deficiencies & Circulating Exchequer Bills....700,000,,0,,0.
Total....£6,608,588,,19,,5 3/4

Hash Marks on Text Line

Frequently found in Queen Charlotte’s documents at the beginning of sentences are hash marks that look like double commas or quotes.  It’s believed these indicate Queen Charlotte is copying/quoting from another source. 

Transcribe these marks using double commas, like this:

 Example Hash Mark Quotes

,, the path of his ancestors, contaminates the name of his
,, family, and doth not only not make any new acquisition,

Marginal Notes

Mostly found in George III’s Essays:

George III wrote terms in the margin that serve as headings or reference notes.  To separate these headings from the main body of text, enclose the word(s) in [[note]] tags.

Example Margin Notes 1

[[note]] C.33. [[/note]] 5. By an Act for raising the Sum of £ 800.000. for
the purposes therein mentioned.

Marginal Notes with Symbols

George III often used a symbol in the main body of text to reference another section of his essays. The symbol is repeated in the margin or footer of the page with a notation to the referenced section. When you encounter these, if the symbol is available on the keyboard transcribe the symbol and the marginal notation inline of the text and enclose it in [[note]] tags.

If the symbol is not on the keyboard, use [[symbol]] and transcribe the marginal notation and enclose it in [[addition]] tags.

Example Margin Notes 2

[[note]] [[symbol]] C. 5. [[/note]] by the 3d.& of Ju. [[note]] [[symbol]] [[/note]] Anne & continu’d

Example Margin Notes 3

[[note]] * [[/note]] 2d. & 3d. Ph & M. [[note]] [[symbol]] [[/note]] 5th. & [[note]] # [[/note]] 18th. Elis. [[note]]
[[symbol]] [[/note]] 22d. Ch. II.

When the notation appears at the footer of the page transcribe the footer as lines of text.

+C. 8 [[symbol]] C. 12.
[[symbol]] C. 12. [[symbol]] C. 12
C. [[symbol]] C. 29.
* C. 8 [[symbol]] C. 52.
[[symbol]] C. 17.
[[symbol]] C. 10.


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